Admin Intern
About Value8 Group
At Value8 group, we foster a vibrant and inclusive culture where creativity thrives. Our team is driven by collaboration, innovation, and a shared passion for excellence. We believe in empowering our employees to take initiative and contribute their unique perspectives. With flexible work arrangements, ongoing professional development, and a commitment to work-life balance, we create an environment where everyone can grow and succeed together. Join us and be part of a community that values diversity, encourages open communication, and celebrates achievements!
About the Job
In this role, you'll be responsible for handling the front desk reception area and overseeing procurement activities. You will be ensuring smooth office operations by welcoming guests, managing incoming calls, and coordinating Admin processes to maintain adequate office supplies and materials. You will act as a liaison between vendors and the company to ensure efficient and cost-effective purchasing of goods and services.
Job Description
- Greet and welcome visitors in a friendly and professional manner.
- Manage the front desk, answering phone calls, and directing inquiries to the appropriate department or individual.
- Handle incoming and outgoing correspondence, including mail, emails, and packages.
- Maintain the reception area, ensuring it is clean, organized, and welcoming.
- Source and purchase office supplies, equipment, and services as required.
- Identify reliable suppliers and negotiate contracts to ensure cost-effective purchasing.
- Track inventory levels and reorder materials as needed to maintain adequate stock.
- Coordinate with various departments to understand and fulfill their needs.
- Monitor and evaluate vendor performance to ensure high-quality and timely deliveries.
- Assist in coordinating meetings and events, including booking rooms, arranging catering, and preparing materials.
- Manage schedules and appointments for senior staff, as needed.
- Perform other general administrative tasks as assigned by the manager.
- Assist in managing and coordinating of staff activities and engagement.
Skills
- Communication:
- Excellent verbal and written communication skills.
- Ability to interact professionally with visitors, clients, and vendors.
- Organizational Skills:
- Strong ability to multitask and manage time effectively.
- Ability to handle administrative tasks with accuracy and attention to detail.
- Customer Service:
- Friendly, approachable demeanor and the ability to handle inquiries and requests efficiently.
- Skilled at resolving issues and providing solutions in a professional manner.
- Procurement:
- Ability to negotiate effectively with suppliers and vendors.
- Strong understanding of procurement processes and supply chain management.
- Ability to manage procurement budgets and inventory efficiently.
Competencies
- Problem-Solving: Ability to identify issues and provide practical solutions quickly and efficiently.
- Attention to Detail: Ensuring accuracy in procurement documentation and front office tasks.
- Teamwork: Ability to work collaboratively with other team members and departments.
- Adaptability: Willingness to take on new challenges and adapt to changing office needs and procurement demands.
- Confidentiality: Maintains confidentiality in handling sensitive information and correspondence.
Qualifications
- Diploma or Bachelor's degree in Business Administration Management.